Wordsmith Law

Privacy Notice

Wordsmith Law is committed to protecting your privacy. This privacy notice sets out the types of personal data we collect, how we collect and process that data, who we share it with and your rights in respect of the personal data.

Who are we?

We are Wordsmith Law LLP, a firm of solicitors incorporated as an LLP in England & Wales with  registered number OC424790. Our address is:

The Frames
1 Phipp Street
London EC2A 4PS

What personal data do we collect?

We collect and process personal data from you which may include:

  • Contact Data, including your name, address, telephone number, and job title;
  • Financial Data, including your bank account and other data necessary for processing payments;
  • Business Information, including information provided in the course of the contractual or client relationship between you and Wordsmith Law, or otherwise voluntarily provided by you or your organisation;
  • Information relevant to our legal advice, including personal data relevant to any dispute or other legal advice we have been asked to provide to you;
  • Profile and Usage Data, including your preferences in receiving marketing information from us, your communication preferences and information about how you use our website;
  • Technical Data, including information collected during your visits to our website, the Internet Protocol (IP) address, browser type and version;
  • Sensitive personal data: in the course of providing legal advice we may be required to collect and use sensitive personal information relating to you. Where we process sensitive personal information we do so to assist you to establish, exercise or defend legal claims.

How do we collect your personal data?

The circumstances in which we can collect personal data about you include:

  • when you seek legal advice from us;
  • when you or your organisation provides services to us;
  • when it is provided to us by a third party because you are the subject of, or your data is otherwise included in, legal advice we are asked to provide to that third party client
  • when you correspond with us by phone, email or other electronic means, or in writing, or when you provide other information directly to us, including in conversation with our lawyers, consultants and staff;
  • when you or your organisation browse, complete a form or make an enquiry or otherwise interact on our website;
  • when you sign up to receive information or training from us;

How will we use your personal data?

We use your personal data for the following purposes:

  • To fulfil a contract, or take steps linked to a contract, with you or your organisation. This includes:
    • to register you as a client;
    • to provide and administer legal services;
    • to process payments, billing and collection; and
    • to process applications for employment.
  • As required by us to conduct our business and pursue our legitimate interests, in particular:
    • to administer and manage our relationship with you;
    • to carry out background checks;
    • to protect the security of our communications and other systems and to prevent and detect security threats, frauds or other criminal or malicious activities;
    • to exercise or defend our legal rights or to comply with court orders;
    • to provide legal advice and legal services to our clients; and
    • to communicate with you to keep you up-to-date on the latest developments, announcements, and other information about our services; you may opt-out of marketing communications at any time;
  • For purposes required by law, including for anti-money laundering checks.

Disclosure of your personal data

We share your personal data, in the following circumstances:

  • with third party service providers we have retained in connection with the legal services we provide, such as barristers or other legal specialists, or compliance services such as anti-money laundering checks;
  • if we have collected your personal data in the course of providing legal services to any of our other clients, we may disclose it to that other client, and where permitted by law to others for the purpose of providing those services;
  • with courts, law enforcement authorities, regulators, government officials or attorneys or other parties where it is reasonably necessary for the establishment, exercise or defence of a legal or equitable claim, or for the purposes of a confidential alternative dispute resolution process;
  • with service providers who we engage, domestically or abroad, e.g. shared service centres, to process personal data for any of the purposes listed above on our behalf and in accordance with our instructions only;

Information we transfer

When we transfer your information to other countries, we will use, share and safeguard that information as described in this notice. To provide legal services, we may transfer your personal information to countries outside of the EEA which do not provide the same level of data protection as the country in which you reside and are not recognised by the European Commission as providing an adequate level of data protection. We only transfer personal information to these countries when it is necessary for the services we provide you, or it is necessary for the establishment, exercise or defence of legal claims or subject to safeguards that assure the protection of your personal information, such as European Commission approved standard contractual clauses.

Security of your personal data

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

We have also put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Updating personal data about you

If any of the personal data that you have provided to us changes please let us know by sending an email to privacy@wordsmithlaw.com or write to us at the address above.

How long we keep your personal data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements and, where required for us to assert or defend against legal claims, until the end of the relevant retention period or until the claims in question have been settled.

Upon expiry of the applicable retention period we will securely destroy your personal data in accordance with applicable laws and regulations.

Your Rights

You have the following rights with respect to our use of your personal data:

  • Access: You have the right to request a copy of the personal data that we hold about you.
  • Rectification: You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Objecting: In some circumstances, you have the right to object to processing of your personal data and to ask us to block, erase and restrict your personal data.
  • Portability: In some circumstances, you have the right to request that some of your personal data is provided to you, or to another data controller, in a commonly used, machine-readable format.
  • Erasure: You have the right to ask us to erase your personal data in certain circumstances.
  • Complaints: If you believe that your data protection rights may have been breached, you have the right to lodge a complaint with the applicable supervisory authority, or to seek a remedy through the courts.

You may, at any time, exercise any of the above rights by contacting privacy@wordsmithlaw.com or writing to us at the address above. We may ask you to provide proof of your identity.

Right to withdraw consent

If you have provided your consent to the collection, processing and transfer of your personal data, you have the right to fully or partly withdraw your consent. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.

To opt-out of receiving our marketing communications please follow the opt-out links on any marketing message sent to you or contact privacy@wordsmithlaw.com or write to us at the address above. Opting out of receiving marketing communications will not affect the processing of personal data for the provision of our legal services.

Changes to our Privacy Notice

We may update this notice from time to time in order to reflect any changes to the way in which we process your personal data or changing legal requirements. Any changes we may make to this notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Notice.

Wordsmith Law

The Frames, 1 Phipp Street, London EC2A 4PS
Wordsmith Law LLP is a limited liability partnership registered in England and Wales with registered number OC424790 and registered office at The Frames, 1 Phipp Street, London EC2A 4PS. We are authorised and regulated by the Solicitors Regulation Authority with registered number 656018. A list of members is available for inspection at our registered office.”